Sample - Letter to Hotel Requesting that all Charges Incurred by and Individual be Billed to Company up to Approved Credit Limit
As a guest of our firm, [NAME, ex. Joe Johnson] will be staying at your establishment [DURATION, during the weekend of June 13 to 15]. We kindly request that you forward all charges for his stay to us at:
[ADDRESS, ex.
Attention: Bill Williams
PowerAccount Industries
Accounting Department
4312 Third Street
Anycity, Anystate 85245]
We have authorized a credit limit of $[AMOUNT] for such charges. If the charges exceed this amount, please call me at XXX-XXXX for pre-approval of any additional charges.
Allow me to thank you for your special attention in this matter. I am certain [NAME, ex. Mr. Johnson]’s stay at your establishment will be a pleasant and enjoyable one.
Feel free to call me if I can be of any assistance.
Showing posts with label Request Letters. Show all posts
Showing posts with label Request Letters. Show all posts
SAMPLE - REQUEST CUSTOMER TO FILL QUESTIONNAIRE
Sample - Letter Requesting Customer to Complete and Return Questionnaire
I am interested in your opinions and suggestions.
Although I understand that your schedule is busy, I am hoping that you will take the little time required to fill out the enclosed questionnaire. As you know, [FIRM NAME, ex. PowerAccount Software] is always looking for ways to [GOAL OF QUESTIONNAIRE, ex. improve our accounting software] and ultimately keep you happy.
{MENTION INCENTIVE, IF ANY, ex. Since I understand that your time is valuable, I will immediately issue you a 5% discount on all future releases of our AccountSoft package as soon as we receive your questionnaire.} I have also enclosed a self-addressed, stamped envelope to return your questionnaire to us. I want you to know that your suggestions and opinions are valuable to us. After all, we hope that you will continue to look to us for all your future [NEED(S), ex. accounting software] needs.
Sincerely,
I am interested in your opinions and suggestions.
Although I understand that your schedule is busy, I am hoping that you will take the little time required to fill out the enclosed questionnaire. As you know, [FIRM NAME, ex. PowerAccount Software] is always looking for ways to [GOAL OF QUESTIONNAIRE, ex. improve our accounting software] and ultimately keep you happy.
{MENTION INCENTIVE, IF ANY, ex. Since I understand that your time is valuable, I will immediately issue you a 5% discount on all future releases of our AccountSoft package as soon as we receive your questionnaire.} I have also enclosed a self-addressed, stamped envelope to return your questionnaire to us. I want you to know that your suggestions and opinions are valuable to us. After all, we hope that you will continue to look to us for all your future [NEED(S), ex. accounting software] needs.
Sincerely,
SAMPLE - LETTER TO HEALTH BENEFITS INSURER REQUESTING REIMBURSEMENT FOR EXPENSES
Sample Letter to Health Benefits Insurer Requesting Reimbursement for Expenses
I enclose a completed medical claim form together with receipts totaling $[AMOUNT OF RECEIPTS] in respect of [DESCRIBE NATURE OF AMOUNTS PAID, ex. minor surgery administered to our employee, [NAME OF EMPLOYEE].
Kindly provide us with a Check payable to the employee in the above amount.
Please address all correspondence to our address noted on our letterhead and marked “Personal and Confidential”.
Sincerely,
I enclose a completed medical claim form together with receipts totaling $[AMOUNT OF RECEIPTS] in respect of [DESCRIBE NATURE OF AMOUNTS PAID, ex. minor surgery administered to our employee, [NAME OF EMPLOYEE].
Kindly provide us with a Check payable to the employee in the above amount.
Please address all correspondence to our address noted on our letterhead and marked “Personal and Confidential”.
Sincerely,
SAMPLE - PERMISSION (REQUEST) TO USE COPYRIGHTED MATERIAL
SAMPLE - PERMISSION (REQUEST) TO USE COPYRIGHTED MATERIAL
We respect the copyright laws governing original works and request your permission to use the following in [COMPANY NAME]'s [ITEM1].
Author, Copyright Date, & Title: [ITEM2]
Pages: [ITEM3]
Please acknowledge that this permission is granted by completing the bottom portion of this letter and returning one copy to my attention. Your signature confirms that you control the rights to this work and that it does not infringe on any other copyrights.
Should you grant permission, we will include a permission line:
"Reprinted by courtesy of [COMPANY]."
If for some reason you do not control this copyright, I would appreciate knowing whom I should contact. Thank you for your professional assistance. I am sure the author spent much time on the work and deserves credit for the effort.
Sincerely yours,
We respect the copyright laws governing original works and request your permission to use the following in [COMPANY NAME]'s [ITEM1].
Author, Copyright Date, & Title: [ITEM2]
Pages: [ITEM3]
Please acknowledge that this permission is granted by completing the bottom portion of this letter and returning one copy to my attention. Your signature confirms that you control the rights to this work and that it does not infringe on any other copyrights.
Should you grant permission, we will include a permission line:
"Reprinted by courtesy of [COMPANY]."
If for some reason you do not control this copyright, I would appreciate knowing whom I should contact. Thank you for your professional assistance. I am sure the author spent much time on the work and deserves credit for the effort.
Sincerely yours,
SAMPLE - SPEAKERS, OUTLINE REQUEST
SAMPLE - SPEAKERS, OUTLINE REQUEST
Fulfilling people's expectations can be a real challenge. When launching a seminar, much thought is given to the background and knowledge of the audience. Our goal with [ITEM1] on [ITEM2] is to provide such a fulfilling experience that each person walks away confident that the time could not have been better spent.
The decision committee has reviewed your impressive professional
speaking credentials. From the overview, it appears that we may have
an exact fit between your expertise and our expectations. However, we
need just a little more information before reaching a decision.
An outline detailing and highlighting specific points you might cover would be helpful. If at all possible, please ensure delivery to my attention before the committee's next meeting on [ITEM3]. Thank you in advance for your help in enabling us to make our decision in the most efficient manner. People with your outstanding credentials are few and far between.
Sincerely yours,
Fulfilling people's expectations can be a real challenge. When launching a seminar, much thought is given to the background and knowledge of the audience. Our goal with [ITEM1] on [ITEM2] is to provide such a fulfilling experience that each person walks away confident that the time could not have been better spent.
The decision committee has reviewed your impressive professional
speaking credentials. From the overview, it appears that we may have
an exact fit between your expertise and our expectations. However, we
need just a little more information before reaching a decision.
An outline detailing and highlighting specific points you might cover would be helpful. If at all possible, please ensure delivery to my attention before the committee's next meeting on [ITEM3]. Thank you in advance for your help in enabling us to make our decision in the most efficient manner. People with your outstanding credentials are few and far between.
Sincerely yours,
SAMPLE - SPEAKERS, SLIDE COPIES REQUEST
SAMPLE - SPEAKERS, SLIDE COPIES REQUEST
Applause is just fleeting recognition of a good job. After the crowds have left and the auditorium is silent, professionals move on to the next achievement with added confidence and higher expectations.
The applause for your impressive display of knowledge at our [ITEM1]
on [ITEM2] still echoes.
The comments and evaluations gathered from your audience were
outstanding. In fact, several members have requested copies of your
slides.
If possible, please forward one original set to my attention. I will deliver copies to the people who request them. Thank you for a very informative, professional presentation. I look forward to revisiting the topics myself through the slides.
Sincerely yours,
Applause is just fleeting recognition of a good job. After the crowds have left and the auditorium is silent, professionals move on to the next achievement with added confidence and higher expectations.
The applause for your impressive display of knowledge at our [ITEM1]
on [ITEM2] still echoes.
The comments and evaluations gathered from your audience were
outstanding. In fact, several members have requested copies of your
slides.
If possible, please forward one original set to my attention. I will deliver copies to the people who request them. Thank you for a very informative, professional presentation. I look forward to revisiting the topics myself through the slides.
Sincerely yours,
SAMPLE - REQUEST TO RESCHEDULE MEETING
SAMPLE - REQUEST TO RESCHEDULE MEETING
I’m afraid I have to request to reschedule our meeting of [DATE, ex. June 15]. [STATE REASON, ex. Unfortunately, I will have to travel to Boston that week.] May I suggest [SUGGEST A DATE AND TIME, ex. June 19 at 3:00 PM]? Otherwise, I am willing to work around your schedule. {STATE ADVANTAGE, IF ANY, TO RESCHEDULE, ex. I will use the extra time to finalize the schematics you requested.]
I’m sorry for any inconveniences this has caused you. I await your confirmation.
Sincerely,
I’m afraid I have to request to reschedule our meeting of [DATE, ex. June 15]. [STATE REASON, ex. Unfortunately, I will have to travel to Boston that week.] May I suggest [SUGGEST A DATE AND TIME, ex. June 19 at 3:00 PM]? Otherwise, I am willing to work around your schedule. {STATE ADVANTAGE, IF ANY, TO RESCHEDULE, ex. I will use the extra time to finalize the schematics you requested.]
I’m sorry for any inconveniences this has caused you. I await your confirmation.
Sincerely,
SAMPLE - PRODUCT HAS MALFUNCTION(S) : PLEASE SERVICE UNDER WARRANTY
[NAME, COMPANY AND ADDRESS]
Unfortunately, the [PRODUCT, ex. Cold Elite Air Conditioner unit you installed in our premises] on [DATE, ex. June 1, 1998] is malfunctioning. [STATE NATURE OF MALFUNCTION(S), ex. Instead of cold air, the unit expels room-temperature air.]
I would like to arrange an appointment for service under warranty #[WARRANTY NUMBER] (a copy of which is enclosed, along with the sales receipt). Please call [NAME, ex. me] at XXX-XXXX so that we can determine a mutually-convenient time.
Sincerely,
Unfortunately, the [PRODUCT, ex. Cold Elite Air Conditioner unit you installed in our premises] on [DATE, ex. June 1, 1998] is malfunctioning. [STATE NATURE OF MALFUNCTION(S), ex. Instead of cold air, the unit expels room-temperature air.]
I would like to arrange an appointment for service under warranty #[WARRANTY NUMBER] (a copy of which is enclosed, along with the sales receipt). Please call [NAME, ex. me] at XXX-XXXX so that we can determine a mutually-convenient time.
Sincerely,
SAMPLE - PRODUCT HAS MALFUNCTION(S) : PLEASE REPAIR
[NAME, COMPANY AND ADDRESS]
Enclosed, please find [PRODUCT(S), ex. your A45 compressor], which we purchased on [DATE, ex. June 1, 1998] (a copy of the sales receipt is enclosed). After limited use, I’m afraid that it has unexpectedly failed. [STATE NATURE OF MALFUNCTION(S), ex. Although the compressor does begin to operate upon starting, it ceases operation within five minutes and emits mass amounts of smoke.]
Since I know of your good reputation for customer satisfaction, I am confident you will repair the item{s} for me or issue me a replacement, as you deem necessary.
Please contact me at XXX-XXXX if there are any concerns.
Sincerely,
Enclosed, please find [PRODUCT(S), ex. your A45 compressor], which we purchased on [DATE, ex. June 1, 1998] (a copy of the sales receipt is enclosed). After limited use, I’m afraid that it has unexpectedly failed. [STATE NATURE OF MALFUNCTION(S), ex. Although the compressor does begin to operate upon starting, it ceases operation within five minutes and emits mass amounts of smoke.]
Since I know of your good reputation for customer satisfaction, I am confident you will repair the item{s} for me or issue me a replacement, as you deem necessary.
Please contact me at XXX-XXXX if there are any concerns.
Sincerely,
SAMPLE - REQUEST EXTENSION ON PAYMENT
[NAME, COMPANY AND ADDRESS]
[THANK AND COMPLIMENT SUPPLIER FOR PRODUCT/SERVICE, ex. We found your cleaning and disposal services to be exceptional. Indeed, our construction sites have never looked better!]
I have received your invoice #[INVOICE NUMBER] in the amount of $[AMOUNT]. [STATE WHETHER AN INTERIM PAYMENT IS ENCLOSED, ex. I have enclosed our check #4242 for $3,000.00.] [STATE REASON, ex. As you may know, the recent brick-layer strike has adversely but only temporarily affected our liquidity]. Since we wish to continue to do business together, I regret that we forced to remit the balance [DATE, ex. in two weeks].
Although I am confident you understand our situation, allow me to apologize for the delay and assure you that this is an isolated request.
Sincerely,
[THANK AND COMPLIMENT SUPPLIER FOR PRODUCT/SERVICE, ex. We found your cleaning and disposal services to be exceptional. Indeed, our construction sites have never looked better!]
I have received your invoice #[INVOICE NUMBER] in the amount of $[AMOUNT]. [STATE WHETHER AN INTERIM PAYMENT IS ENCLOSED, ex. I have enclosed our check #4242 for $3,000.00.] [STATE REASON, ex. As you may know, the recent brick-layer strike has adversely but only temporarily affected our liquidity]. Since we wish to continue to do business together, I regret that we forced to remit the balance [DATE, ex. in two weeks].
Although I am confident you understand our situation, allow me to apologize for the delay and assure you that this is an isolated request.
Sincerely,
SAMPLE - PLEASE CANCEL OUR ORDER
[NAME, COMPANY AND ADDRESS]
Regrettably, I must request that our order [ORDER OR ORDER NUMBER, ex. for 50 8x5 sheets of drywall] be cancelled immediately. [BRIEFLY STATE REASON, ex. As you know, the recent trim-carpenter strike has delayed construction and we will not require the drywall until the matter is resolved.]
Please accept my apologies for any inconvenience this may have caused you.
Sincerely,
Regrettably, I must request that our order [ORDER OR ORDER NUMBER, ex. for 50 8x5 sheets of drywall] be cancelled immediately. [BRIEFLY STATE REASON, ex. As you know, the recent trim-carpenter strike has delayed construction and we will not require the drywall until the matter is resolved.]
Please accept my apologies for any inconvenience this may have caused you.
Sincerely,
SAMPLE - REQUESTING DISCOUNT INFORMATION
[NAME, COMPANY AND ADDRESS]
[STATE NATURE OF YOUR FIRM AND THE NEED FOR THE RECIPIENT’S PRODUCT/SERVICES, ex. As small manufacturing firm, specializing in the production of air conditioners for use in automobiles, we are in the process of selecting a compressor supplier.] Accordingly, we are interested in your [products / services].
Could you please, then, send us any information you would deem relevant to our decision in choosing a supplier? Before we decide upon one, however, we would also be interested in the types of discounts you are willing to offer for the volume we foresee to order in the future.
Your timely response would be greatly appreciated.
Sincerely,
[STATE NATURE OF YOUR FIRM AND THE NEED FOR THE RECIPIENT’S PRODUCT/SERVICES, ex. As small manufacturing firm, specializing in the production of air conditioners for use in automobiles, we are in the process of selecting a compressor supplier.] Accordingly, we are interested in your [products / services].
Could you please, then, send us any information you would deem relevant to our decision in choosing a supplier? Before we decide upon one, however, we would also be interested in the types of discounts you are willing to offer for the volume we foresee to order in the future.
Your timely response would be greatly appreciated.
Sincerely,
SAMPLE - SERVICE INQUIRY: REQUEST TO CALL
[NAME, COMPANY AND ADDRESS]
[STATE NATURE OF YOUR BUSINESS, ex. We are a medium-sized construction company specializing in custom homes.] [STATE SERVICE REQUEST, ex. We require cleaning services to prepare our homes for our customer. This involves removal of garbage and debris, as well as cleaning of windows, bathrooms and kitchens.]
We would thus be interested in hearing from you. Please call me at XXX-XXXX, as I am anxious to learn more about the services you provide and the fees you charge.
Sincerely,
[STATE NATURE OF YOUR BUSINESS, ex. We are a medium-sized construction company specializing in custom homes.] [STATE SERVICE REQUEST, ex. We require cleaning services to prepare our homes for our customer. This involves removal of garbage and debris, as well as cleaning of windows, bathrooms and kitchens.]
We would thus be interested in hearing from you. Please call me at XXX-XXXX, as I am anxious to learn more about the services you provide and the fees you charge.
Sincerely,
SAMPLE - SERVICE INQUIRY: REQUEST TO SEND INFORMATION
[NAME, COMPANY AND ADDRESS]
[STATE NATURE OF YOUR BUSINESS, ex. We are a medium-sized construction company specializing in custom homes.] [STATE SERVICE REQUEST, ex. We require cleaning services to prepare our homes for our customer. This involves removal of garbage and debris, as well as cleaning of windows, bathrooms and kitchens.]
We would greatly appreciate receiving any information, brochures and price lists you may have to learn more about your services. Please send such materials to:
[ADDRESS]
I thank you in advance and look forward to studying the materials you send me.
Sincerely,
[STATE NATURE OF YOUR BUSINESS, ex. We are a medium-sized construction company specializing in custom homes.] [STATE SERVICE REQUEST, ex. We require cleaning services to prepare our homes for our customer. This involves removal of garbage and debris, as well as cleaning of windows, bathrooms and kitchens.]
We would greatly appreciate receiving any information, brochures and price lists you may have to learn more about your services. Please send such materials to:
[ADDRESS]
I thank you in advance and look forward to studying the materials you send me.
Sincerely,
SAMPLE - PRODUCT INQUIRY: REQUEST TO CALL
[NAME, COMPANY AND ADDRESS]
I am interested in [PRODUCT(S), ex. lubrication materials for A52 compressors used in refrigeration manufacturing]. I would thus greatly appreciate any information regarding your product line and price lists. Please call me at XXX-XXXX, as I am anxious to learn more about the products you sell.
Sincerely,
I am interested in [PRODUCT(S), ex. lubrication materials for A52 compressors used in refrigeration manufacturing]. I would thus greatly appreciate any information regarding your product line and price lists. Please call me at XXX-XXXX, as I am anxious to learn more about the products you sell.
Sincerely,
SAMPLE - LETTER TO PROSPECTIVE SUPPLIER REQUESTING INFORMATION REGARDING PRODUCT
[NAME, COMPANY AND ADDRESS]
We are interested in [PRODUCT(S), ex. lubrication materials for A52 compressors used in refrigeration manufacturing]. We would greatly appreciate receiving any information, brochures and price lists you may have to learn more about your products. Please send such materials to:
[ADDRESS]
I thank you in advance and look forward to studying the materials you send me.
Sincerely,
We are interested in [PRODUCT(S), ex. lubrication materials for A52 compressors used in refrigeration manufacturing]. We would greatly appreciate receiving any information, brochures and price lists you may have to learn more about your products. Please send such materials to:
[ADDRESS]
I thank you in advance and look forward to studying the materials you send me.
Sincerely,
SAMPLE - REQUESTING CREDIT LIMIT INCREASE
[NAME, COMPANY AND ADDRESS]
We have been pleased to do business with you for the past [DURATION, ex. six months] and we look forward to dealing with you in the future.
I am confident that you are pleased with our history of prompt payment within the [CURRENT TERMS, ex. $3,000 maximum, 30-day] terms you have extended to us. To facilitate the volume of business we foresee doing with you in the future, however, we request that you [REQUESTED TERMS, ex. extend our credit limit to $7,000].
Please contact me at XXX-XXXX if you require any additional information to process our request. I look forward to hearing from you.
Sincerely,
We have been pleased to do business with you for the past [DURATION, ex. six months] and we look forward to dealing with you in the future.
I am confident that you are pleased with our history of prompt payment within the [CURRENT TERMS, ex. $3,000 maximum, 30-day] terms you have extended to us. To facilitate the volume of business we foresee doing with you in the future, however, we request that you [REQUESTED TERMS, ex. extend our credit limit to $7,000].
Please contact me at XXX-XXXX if you require any additional information to process our request. I look forward to hearing from you.
Sincerely,
SAMPLE - PLEASE SEND DOCUMENTATION
[DATE]
[NAME, COMPANY AND ADDRESS]
I would like you to know that I am pleased with [PRODUCT(S), ex. your A45 compressor]. Unfortunately, however, our shipment did not include any documentation. I request, therefore, that you kindly send me a copy at your earliest convenience.
Sincerely,
SAMPLE - DENIAL OF REQUEST FOR QUARTERLY BILLING
Your letter requesting that we bill you quarterly rather than monthly, presents us with somewhat of a problem.
Inasmuch as we would like to welcome you as a new customer of our firm, we would like to accommodate you in any way possible. Your request, however, would result in your receiving preferential treatment for your account and would be unfair to all of our customers who must settle their
accounts within 30 days. If we were to offer the terms you have requested to all of our customers, we would soon be out of business entirely.
I am sure you can understand our position in this matter. We would welcome your account on our regular open account basis and hope that we will have the opportunity to provide you with our fine line of products as well as service.
Inasmuch as we would like to welcome you as a new customer of our firm, we would like to accommodate you in any way possible. Your request, however, would result in your receiving preferential treatment for your account and would be unfair to all of our customers who must settle their
accounts within 30 days. If we were to offer the terms you have requested to all of our customers, we would soon be out of business entirely.
I am sure you can understand our position in this matter. We would welcome your account on our regular open account basis and hope that we will have the opportunity to provide you with our fine line of products as well as service.
SAMPLE - DENIAL OF REQUEST FOR EXTENSION OF TIME
This is to acknowledge receipt of your letter of [date],
in which you requested a three month extension on your
[type of] loan, number [number]
After careful review, we regret to inform you that we are
unable to grant you any further extensions for the payment
on your loan.
We are sorry about the difficulties you are experiencing,
but we must insist on receiving your payment by [date]
We hope that you will be able to find another solution to
your problem.
in which you requested a three month extension on your
[type of] loan, number [number]
After careful review, we regret to inform you that we are
unable to grant you any further extensions for the payment
on your loan.
We are sorry about the difficulties you are experiencing,
but we must insist on receiving your payment by [date]
We hope that you will be able to find another solution to
your problem.
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