Sample - Letter to Supplier Declining Substitute Product Suggestion
We regret that our order for [PRODUCT(S), ex. five A45 compressors] was not able to be fulfilled due to [REASON, ex. a large backlog]. Although I appreciate your suggesting, [PRODUCT(S), ex. the B45] as an alternative, I’m afraid [STATE REASON FOR REFUSAL, ex. that model lacks the level of throughput we require].
[EITHER ASK FOR ANOTHER SUGGESTION, OR MENTION THAT YOU DO NOT REQUIRE ANY OTHER PRODUCTS, ex. Unfortunately, we were forced to place an order for the A45 with another supplier. However, we do look forward to dealing with you in the future. ALTERNATIVE: Would you have a similar compressor with a minimum throughput of 650 cubic feet per second? Please contact me at XXX-XXXX at your earliest convenience.]
Sincerely,
Showing posts with label Suggestion Letters. Show all posts
Showing posts with label Suggestion Letters. Show all posts
SAMPLE - SUBMITTING A SUGGESTION
Sample - Suggestion by Employee to Employer for Improvement
I’m writing regarding a matter I am confident will interest you.
[STATE PROBLEM AS IT RELATES TO RECIPIENT, ex. You may know of the large amount of paperwork involved in processing our customers’ orders. What’s more interesting is that there exists considerable redundancy, resulting in increased order processing time, later shipments, and potential customer dissatisfaction.]
[STATE YOUR SOLUTION AND HOW IT BENEFITS RECIPIENT/FIRM, ex. As most of this paperwork comes through my office, I have a good idea as to how we can streamline the process by reducing the amount of paper used, and put some dollars in the firm’s pocket.
Since our new order requisition software automatically reconciles purchase orders with packing slips, there is no longer a real need to have the salesperson review the packing slip before shipping the order. Here’s the results:
I hope this suggestion is of benefit to you. I will be delighted to speak to you if you require additional information.
I’m writing regarding a matter I am confident will interest you.
[STATE PROBLEM AS IT RELATES TO RECIPIENT, ex. You may know of the large amount of paperwork involved in processing our customers’ orders. What’s more interesting is that there exists considerable redundancy, resulting in increased order processing time, later shipments, and potential customer dissatisfaction.]
[STATE YOUR SOLUTION AND HOW IT BENEFITS RECIPIENT/FIRM, ex. As most of this paperwork comes through my office, I have a good idea as to how we can streamline the process by reducing the amount of paper used, and put some dollars in the firm’s pocket.
Since our new order requisition software automatically reconciles purchase orders with packing slips, there is no longer a real need to have the salesperson review the packing slip before shipping the order. Here’s the results:
- Salespersons no longer need to review packing slips, giving them more time to sell products
- Less paper is used, saving us money
- Orders are shipped faster as they will no longer sit on our loading docks, waiting for the salesperson to inspect the packing slip
- I spend less time processing packing slips, allowing me to spend more time on processing new orders]
I hope this suggestion is of benefit to you. I will be delighted to speak to you if you require additional information.
SAMPLE - SUGGESTION TO SUPPLIER
[DATE]
[NAME, COMPANY AND ADDRESS]
I am writing regarding a matter I am certain will interest you.
[STATE PROBLEM IN A MANNER WHICH IS RELEVANT TO THE SUPPLIER, ex. I’m sure you will agree that late deliveries clog up your inventories and cause you to turn down profitable orders due to lack of stock.] [STATE SUGGESTION, ex. By loading your delivery trucks immediately from your inventory premises as opposed to moving them first to the loading dock, you may be able to achieve significantly higher throughput, resulting in higher profits for you and earlier delivery for your customers.]
I hope this is useful to you.
Sincerely,
[NAME, COMPANY AND ADDRESS]
I am writing regarding a matter I am certain will interest you.
[STATE PROBLEM IN A MANNER WHICH IS RELEVANT TO THE SUPPLIER, ex. I’m sure you will agree that late deliveries clog up your inventories and cause you to turn down profitable orders due to lack of stock.] [STATE SUGGESTION, ex. By loading your delivery trucks immediately from your inventory premises as opposed to moving them first to the loading dock, you may be able to achieve significantly higher throughput, resulting in higher profits for you and earlier delivery for your customers.]
I hope this is useful to you.
Sincerely,
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