Sample - Letter Confirming that Employee is No Longer with Firm.
We are in receipt of your letter of [DATE, ex. June 10] addressed to [NAME, ex. Bill Williams]. We regret to inform you that [he / she] is no longer with our firm. {STATE WHERE EX-EMPLOYEE CAN BE REACHED, IF KNOWN, ex. He may now be reached at XYC Co.:
Bill Williams
XYC Co.
43211 Second Street
Toronto, Ontario
L3T 7N2]
We regret any inconvenience this may have caused you.
Sincerely,
Showing posts with label Notice Letters. Show all posts
Showing posts with label Notice Letters. Show all posts
SAMPLE - TERMINATING EMPLOYEE DUE TO REDUNDANCY
Sample Letter Terminating Employee as a Result of Redundancy
We regret to inform you of the termination of your employment with NAME OF BUSINESS] effective [EFFECTIVE DATE OF TERMINATION ]. On [DATE], the Director of Sales and Marketing left our company to pursue another business opportunity. As a result of his decision, your position as his [POSITION, ex. Administrative Assistant] has become redundant and there is no other job function within the company that we can offer you.
Our Group Health Benefits Co-ordinator will be contacting you within seven (7) days to explain the options available to you regarding your group health benefits and life insurance.
As you recall, a Record of Employment form was completed for you that included your vacation pay. If you have any other questions concerning the Group Health Plan, please contact [NAME OF GROUP HEALTH BENEFITS CO-ORDINATOR ex. Johnson].
When you are able, please make arrangements with me to hold an Exit Interview and ensure that we have all company materials from you and you can collect your personal effects.
We wish you all the best in your future endeavors.
Sincerely,
We regret to inform you of the termination of your employment with NAME OF BUSINESS] effective [EFFECTIVE DATE OF TERMINATION ]. On [DATE], the Director of Sales and Marketing left our company to pursue another business opportunity. As a result of his decision, your position as his [POSITION, ex. Administrative Assistant] has become redundant and there is no other job function within the company that we can offer you.
Our Group Health Benefits Co-ordinator will be contacting you within seven (7) days to explain the options available to you regarding your group health benefits and life insurance.
As you recall, a Record of Employment form was completed for you that included your vacation pay. If you have any other questions concerning the Group Health Plan, please contact [NAME OF GROUP HEALTH BENEFITS CO-ORDINATOR ex. Johnson].
When you are able, please make arrangements with me to hold an Exit Interview and ensure that we have all company materials from you and you can collect your personal effects.
We wish you all the best in your future endeavors.
Sincerely,
SAMPLE - TERMINATING EMPLOYEE DUE TO DOWNSIZING
Sample - Letter Terminating Employee as a Result of Downsizing
As we discussed on [DATE, ex. Tuesday], [REASON FOR DOWNSIZE, ex. increased competition in the accounting software industry has eaten our profits and caused us to eliminate several positions at Power Account Limited.] Unfortunately, we were forced to eliminate your position.
[STATE TERMS OF TERMINATION, ex. Accordingly, your employment will be terminated on July 15. Your company medical insurance plan will also be terminated at that time and severance pay will be in the amount of [AMOUNT]]
{STATE WILLINGNESS TO GIVE LETTER OF REFERENCE, ex. I will be happy to provide you with a letter of reference if you so request.}
Sincerely,
As we discussed on [DATE, ex. Tuesday], [REASON FOR DOWNSIZE, ex. increased competition in the accounting software industry has eaten our profits and caused us to eliminate several positions at Power Account Limited.] Unfortunately, we were forced to eliminate your position.
[STATE TERMS OF TERMINATION, ex. Accordingly, your employment will be terminated on July 15. Your company medical insurance plan will also be terminated at that time and severance pay will be in the amount of [AMOUNT]]
{STATE WILLINGNESS TO GIVE LETTER OF REFERENCE, ex. I will be happy to provide you with a letter of reference if you so request.}
Sincerely,
SAMPLE - NOTIFYING OF CHANGE OF ADDRESS
SAMPLE - NOTIFYING OF CHANGE OF ADDRESS
We are pleased to announce the relocation of our offices effective [DATE OF RELOCATION]. Our new address, telephone,fax numbers and email address are:
[NEW ADDRESS, TELEPHONE,FAX NUMBERS, EMAIL AND WEBSITE ADDRESS]
Sincerely,
We are pleased to announce the relocation of our offices effective [DATE OF RELOCATION]. Our new address, telephone,fax numbers and email address are:
[NEW ADDRESS, TELEPHONE,FAX NUMBERS, EMAIL AND WEBSITE ADDRESS]
Sincerely,
SAMPLE - LETTER NOTICE LITIGATION
All of our efforts to settle the above matter amicably have been unsuccessful. We have made numerous calls and, to date, have not had the courtesy of a call back. We have delayed legal proceedings up to now based on your assurances that we would be paid in full by [date] I
am enclosing copies of your letters stating that intention.
Please be advised that you have left us no alternative but to file suit immediately. We have attempted to be understanding of your cash flow problems but our patience has now reached an end.
Your account is being turned over to our attorney. While I regret the necessity of this action I must advise you to govern yourself accordingly.
am enclosing copies of your letters stating that intention.
Please be advised that you have left us no alternative but to file suit immediately. We have attempted to be understanding of your cash flow problems but our patience has now reached an end.
Your account is being turned over to our attorney. While I regret the necessity of this action I must advise you to govern yourself accordingly.
SAMPLE - LETTER NOTICE OF JOB OPENING
Our firm has an opening in our [specify] department for a [position]
This will be a permanent position and the applicant must have the following qualifications:
Starting salary is [amount or dependent on applicant's qualifications] and the working hours are from [time] to [time] , Monday through Friday.
Thank you for your assistance. If you require any additional information please contact [individual]
We are an equal opportunity employer.
This will be a permanent position and the applicant must have the following qualifications:
Starting salary is [amount or dependent on applicant's qualifications] and the working hours are from [time] to [time] , Monday through Friday.
Thank you for your assistance. If you require any additional information please contact [individual]
We are an equal opportunity employer.
SAMPLE - FINAL NOTICE OF IMPENDING LITIGATION
The postmark of this letter is registered with our office. Unless you contact us at [telephone], you will run the risk of your local Sheriff serving you with a Summons and Complaint to appear in Court without further notice to you.
Filing of suit will initiate a series of events that will cause you considerable inconvenience and expense. In addition to the above mentioned balance, you may be liable for court costs and interest.
In the event you should fail to contact us immediately, we will assume that this debt is valid. Should you have any reason to dispute the validity of the debt or any portion thereof, this office will obtain verification of the debt or obtain a copy of the Judgment and mail you a copy of same. This office will also provide you with the name and address of the original creditor if different from the current creditor.
PLEASE GOVERN YOURSELF ACCORDINGLY.
Filing of suit will initiate a series of events that will cause you considerable inconvenience and expense. In addition to the above mentioned balance, you may be liable for court costs and interest.
In the event you should fail to contact us immediately, we will assume that this debt is valid. Should you have any reason to dispute the validity of the debt or any portion thereof, this office will obtain verification of the debt or obtain a copy of the Judgment and mail you a copy of same. This office will also provide you with the name and address of the original creditor if different from the current creditor.
PLEASE GOVERN YOURSELF ACCORDINGLY.
SAMPLE - FINAL NOTICE OF IMPENDING LITIGATION
The postmark of this letter is registered with our office. Unless you contact us at [telephone], you will run the risk of your local Sheriff serving you with a Summons and Complaint to appear in Court without further notice to you.
Filing of suit will initiate a series of events that will cause you considerable inconvenience and expense. In addition to the above mentioned balance, you may be liable for court costs and interest.
In the event you should fail to contact us immediately, we will assume that this debt is valid. Should you have any reason to dispute the validity of the debt or any portion thereof, this office will obtain verification of the debt or obtain a copy of the Judgment and mail you a copy of same. This office will also provide you with the name and address of the original creditor if different from the current creditor.
PLEASE GOVERN YOURSELF ACCORDINGLY.
Filing of suit will initiate a series of events that will cause you considerable inconvenience and expense. In addition to the above mentioned balance, you may be liable for court costs and interest.
In the event you should fail to contact us immediately, we will assume that this debt is valid. Should you have any reason to dispute the validity of the debt or any portion thereof, this office will obtain verification of the debt or obtain a copy of the Judgment and mail you a copy of same. This office will also provide you with the name and address of the original creditor if different from the current creditor.
PLEASE GOVERN YOURSELF ACCORDINGLY.
SAMPLE - FINAL NOTICE BEFORE LEGAL ACTION
We have repeatedly requested payment of $[AMOUNT], on your overdue account. Our demands for payment have been ignored.
Accordingly, we shall turn this account over for collection within the next ten days unless payment, or an acceptable proposal for payment is obtained.
Enforced collection on this obligation may result in additional legal or court costs to you and may impair your credit rating.
Accordingly, we shall turn this account over for collection within the next ten days unless payment, or an acceptable proposal for payment is obtained.
Enforced collection on this obligation may result in additional legal or court costs to you and may impair your credit rating.
SAMPLE - NOTICE OF CREDIT HOLD - OVERDUE PAYMENT REMINDER
It is because we do not want you to experience unnecessary embarrassment, that we are writing this letter to you.
As we have reminded you, your account is past due and I am sorry to inform you that if you were to present your charge card at our store today, our sales personnel could not accept the charge without an okay from the credit department. This would necessitate your going to the credit
department to discuss the status of your bill before the charge would be approved.
You have been too good of a customer in the past to have to go through this procedure, but unless we receive your payment we have no other alternative, due to our company policy.
We have enclosed a self-addressed envelope for your convenience and are requesting that you please mail us your payment today. Thank you for your anticipated cooperation.
As we have reminded you, your account is past due and I am sorry to inform you that if you were to present your charge card at our store today, our sales personnel could not accept the charge without an okay from the credit department. This would necessitate your going to the credit
department to discuss the status of your bill before the charge would be approved.
You have been too good of a customer in the past to have to go through this procedure, but unless we receive your payment we have no other alternative, due to our company policy.
We have enclosed a self-addressed envelope for your convenience and are requesting that you please mail us your payment today. Thank you for your anticipated cooperation.
SAMPLE - EMPLOYMENT INFORMATION FORM
EMPLOYMENT INFORMATION FORM
Date:_______________
Employer_________________________ Telephone:_________________
Address__________________________
City_____________________________
State____________________________
Zip______________________________
Nature of business______________________________________________
Position to be filled___________________________________________
Employee qualifications_________________________________________
Number of employees needed______________________________________
Wages or salary $________________ per __________________________
Employment is _____temporary ______permanent
Hours ________ to _______
Days ___________ to __________
Benefits________________________________________________________
We are an equal opportunity employer.
Date:_______________
Employer_________________________ Telephone:_________________
Address__________________________
City_____________________________
State____________________________
Zip______________________________
Nature of business______________________________________________
Position to be filled___________________________________________
Employee qualifications_________________________________________
Number of employees needed______________________________________
Wages or salary $________________ per __________________________
Employment is _____temporary ______permanent
Hours ________ to _______
Days ___________ to __________
Benefits________________________________________________________
We are an equal opportunity employer.
SAMPLE - NOTICE,REVISION,BIDS
As additional information is gathered, decisions are subject to change. Many respondents to [COMPANY NAME]'s bid, number [ITEM1], for
[ITEM2], have requested [ITEM3]. The decision committee considered
the issue and decided to [ITEM4].
Therefore, please revise [COMPANY]'s bid response to incorporate the aforementioned. Any questions pertaining to this modification must be submitted in writing to promote fairness among the respondents.
Upon our receipt of a question, we will promptly provide the question and answer to all bid participants. Thank you for your assistance in ensuring that [COMPANY NAME] ethics are maintained during the bid process. It's important for both of us.
Sincerely yours,
[ITEM2], have requested [ITEM3]. The decision committee considered
the issue and decided to [ITEM4].
Therefore, please revise [COMPANY]'s bid response to incorporate the aforementioned. Any questions pertaining to this modification must be submitted in writing to promote fairness among the respondents.
Upon our receipt of a question, we will promptly provide the question and answer to all bid participants. Thank you for your assistance in ensuring that [COMPANY NAME] ethics are maintained during the bid process. It's important for both of us.
Sincerely yours,
SAMPLE - NOTIFY EMPLOYEE OF APPRECIATION FOR DEDICATION AND EXTRA-CURRICULAR INVOLVEMENT
M E M O R A N D U M
To: [NAME OF EMPLOYEE]
From: [NAME OF SENDER]
Date: [DATE OF MEMORANDUM]
Subject: [DESCRIBE SUBJECT OF APPRECIATION, ex. Extra-Curricular Involvement]
This is just a short note to commend you for your exceptional contribution to our company over the last year.
Your involvement in organizing social functions and rallying the employees has resulted in a significant improvement in employee moral and productivity.
Your hard work and effort have been duly noted and appreciated. These will be given consideration in your performance review this year.
Thanks again.
To: [NAME OF EMPLOYEE]
From: [NAME OF SENDER]
Date: [DATE OF MEMORANDUM]
Subject: [DESCRIBE SUBJECT OF APPRECIATION, ex. Extra-Curricular Involvement]
This is just a short note to commend you for your exceptional contribution to our company over the last year.
Your involvement in organizing social functions and rallying the employees has resulted in a significant improvement in employee moral and productivity.
Your hard work and effort have been duly noted and appreciated. These will be given consideration in your performance review this year.
Thanks again.
SAMPLE - NOTIFY EMPLOYEE OF POOR PERFORMANCE, REQUEST IMPROVEMENT
M E M O R A N D U M
To: [NAME OF EMPLOYEE]
From: [NAME OF SENDER]
Date: [DATE OF MEMORANDUM]
Subject: [DESCRIBE SUBJECT OF POOR PERFORMANCE, ex. Report on Pricing Policy of Competitor]
I have just reviewed the report you prepared on the above subject and I must let you know that I am disappointed.
[DESCRIBE REASONS FOR DISAPPOINTMENT, ex. Despite all the necessary resources at your disposal and considerable time to deal with this matter, I found your analysis to be superficial and lacking focus.]
Regretfully, the report cannot be relied upon to assist us with our planning for the upcoming year. Please review it and provide me with a redraft by [DATE REVISED REPORT REQUIRED].
If there are any circumstances which you wish to draw to my attention regarding the quality of the report, I would be prepared to discuss them directly with you.
However, I would ask that you make a much more determined effort to achieve better quality results in the future.
To: [NAME OF EMPLOYEE]
From: [NAME OF SENDER]
Date: [DATE OF MEMORANDUM]
Subject: [DESCRIBE SUBJECT OF POOR PERFORMANCE, ex. Report on Pricing Policy of Competitor]
I have just reviewed the report you prepared on the above subject and I must let you know that I am disappointed.
[DESCRIBE REASONS FOR DISAPPOINTMENT, ex. Despite all the necessary resources at your disposal and considerable time to deal with this matter, I found your analysis to be superficial and lacking focus.]
Regretfully, the report cannot be relied upon to assist us with our planning for the upcoming year. Please review it and provide me with a redraft by [DATE REVISED REPORT REQUIRED].
If there are any circumstances which you wish to draw to my attention regarding the quality of the report, I would be prepared to discuss them directly with you.
However, I would ask that you make a much more determined effort to achieve better quality results in the future.
SAMPLE - NOTIFY EMPLOYEE OF EXCELLENT REPORT, EFFORT NOTED
M E M O R A N D U M
To: [NAME OF EMPLOYEE]
From: [NAME OF SENDER]
Date: [DATE OF MEMORANDUM]
Subject: [DESCRIBE REPORT, ex. Financial Analysis of Competitor's Pricing Policy]
This is just a short note to thank you for the report you prepared for me on the above subject. I carefully reviewed the report and found it to be informative, well researched and well written.
It will assist us a great deal in [DESCRIBE BENEFIT TO COMPANY, ex. pricing our products to gain market share over our competitors].
Your hard work and effort have been duly noted.
Thanks again.
To: [NAME OF EMPLOYEE]
From: [NAME OF SENDER]
Date: [DATE OF MEMORANDUM]
Subject: [DESCRIBE REPORT, ex. Financial Analysis of Competitor's Pricing Policy]
This is just a short note to thank you for the report you prepared for me on the above subject. I carefully reviewed the report and found it to be informative, well researched and well written.
It will assist us a great deal in [DESCRIBE BENEFIT TO COMPANY, ex. pricing our products to gain market share over our competitors].
Your hard work and effort have been duly noted.
Thanks again.
SAMPLE - NOTIFY EMPLOYEE OF PERFORMANCE REVIEW, REQUEST INPUT
M E M O R A N D U M
To: [NAME OF EMPLOYEE]
From: [NAME OF SENDER]
Date: [DATE OF MEMORANDUM]
Subject: PERFORMANCE REVIEW
We have scheduled your annual performance review for [TIME AND DATE OF REVIEW ].
I will be conducting your review this year. In anticipation of the meeting, please provide me, as soon as possible, with any information which you wish to be brought to the company's attention regarding your performance this year, which you feel requires consideration by us.
I look forward to meeting with you.
To: [NAME OF EMPLOYEE]
From: [NAME OF SENDER]
Date: [DATE OF MEMORANDUM]
Subject: PERFORMANCE REVIEW
We have scheduled your annual performance review for [TIME AND DATE OF REVIEW ].
I will be conducting your review this year. In anticipation of the meeting, please provide me, as soon as possible, with any information which you wish to be brought to the company's attention regarding your performance this year, which you feel requires consideration by us.
I look forward to meeting with you.
SAMPLE - REPLY NOTICE OF SHIPMENT BEING TRACED
Your lighter was repaired on [DATE] and was shipped via UPS on [DATE]. We can only assume that the lighter was lost in transit.
Upon receipt of your letter, we reported the loss immediately to the carrier and they are attempting to locate the parcel. We should have a report back within two weeks.
If ABC is successful in locating your lighter, then it will be forwarded to you promptly. If, after two weeks, they have been unsuccessful, we will forward a check to you for the value of the lighter.
We are sorry for the inconvenience this has caused you.
Upon receipt of your letter, we reported the loss immediately to the carrier and they are attempting to locate the parcel. We should have a report back within two weeks.
If ABC is successful in locating your lighter, then it will be forwarded to you promptly. If, after two weeks, they have been unsuccessful, we will forward a check to you for the value of the lighter.
We are sorry for the inconvenience this has caused you.
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