SAMPLE - CONFIRMATION OF MEETING WITH CUSTOMER
It was a pleasure to speak with you the other day. I am looking forward to meeting with you on [DATE, ex. June 15] to discuss [SUBJECT, ex. whether outsourcing manufacturing capacity at your firm will be will be profitable]. To confirm, we will be meeting [LOCATION, ex. in your office, 5555 First Street, #123], at [TIME, ex. 3:00 PM]. Please contact me if I am mistaken.
Again, I thank you for your time and effort. I am certain that our meeting will prove productive to our goals.
Sincerely,
Showing posts with label Confirmation Letters. Show all posts
Showing posts with label Confirmation Letters. Show all posts
SAMPLE - CONFIRMATION OF SERVICE APPOINTMENT
[NAME, COMPANY AND ADDRESS]
Thank you for your prompt attention regarding our malfunctioning [PRODUCT, ex. Cold Elite Air Conditioner unit] and for arranging a service technician to arrive at our premises to perform a repair. I look forward to seeing [him/her] on [DATE, ex. Friday] at [TIME, ex. 2:00 PM].
I indeed look forward to having our [PRODUCT, ex. Cold Elite Air Conditioner unit] functioning properly again.
Thank you for your prompt attention regarding our malfunctioning [PRODUCT, ex. Cold Elite Air Conditioner unit] and for arranging a service technician to arrive at our premises to perform a repair. I look forward to seeing [him/her] on [DATE, ex. Friday] at [TIME, ex. 2:00 PM].
I indeed look forward to having our [PRODUCT, ex. Cold Elite Air Conditioner unit] functioning properly again.
SAMPLE - CONFIRM ATTENDANCE OF SEMINAR
I wish to confirm that I will be attending [FUNCTION, ex. your seminar on financial markets] on [DATE].
Please call me at XXX-XXXX if there are any changes in the schedule. I am looking forward to the [meeting / seminar / etc.].
Sincerely,
Please call me at XXX-XXXX if there are any changes in the schedule. I am looking forward to the [meeting / seminar / etc.].
Sincerely,
SAMPLE - CONFIRMATION,RESERVATIONS
Every day, millions of reservations are processed for everything from champagne balloon rides at sunrise to safaris crossing the African veldt. While I wish our reservations for [ITEM1] were for one of the above adventures, the conventional importance of details must be addressed.
Therefore, I am confirming our reservation for [ITEM1] on [ITEM2]. [COMPANY] will be [ITEM3]. Please take a moment to verify the above and advise me of any potential problem areas. Thank you for your assistance; who knows, maybe we'll experience eccentricity more an once in our lives. I hear African safaris are a natural wonder.
Sincerely yours,
Therefore, I am confirming our reservation for [ITEM1] on [ITEM2]. [COMPANY] will be [ITEM3]. Please take a moment to verify the above and advise me of any potential problem areas. Thank you for your assistance; who knows, maybe we'll experience eccentricity more an once in our lives. I hear African safaris are a natural wonder.
Sincerely yours,
SAMPLE - CONFIRMATION, PHONE CONVERSATION
By most estimates, there are between 3,000 and 4,000 languages in the world. Mandarin has the largest number of speakers; English the second. Although we speak the same language in more ways than one, miscommunication can sour any undertaking.
To confirm that our business dialects are complementary, a quick synopsis of our telephone conversation on [ITEM1] is in order. It is my understanding that [COMPANY NAME] is to [ITEM2]. [COMPANY] is
planning to [ITEM3].
If I am interpreting any area incorrectly, please advise me at your earliest convenience. Thank you for your professionalism now and in the future. While some languages have millions of speakers and others only 25, I am pleased ours is shared.
Sincerely yours,
To confirm that our business dialects are complementary, a quick synopsis of our telephone conversation on [ITEM1] is in order. It is my understanding that [COMPANY NAME] is to [ITEM2]. [COMPANY] is
planning to [ITEM3].
If I am interpreting any area incorrectly, please advise me at your earliest convenience. Thank you for your professionalism now and in the future. While some languages have millions of speakers and others only 25, I am pleased ours is shared.
Sincerely yours,
SAMPLE - CONFIRMATION, LETTER OF INTENT
SAMPLE - CONFIRMATION, LETTER OF INTENT
Lack of consensus invariably leads to dissatisfaction. While our discussions are fresh, it is imperative that we have a mutual understanding of our potential business affiliation. Consequently, this letter serves as formal notification of our intent to [ITEM1].
The terms and conditions of this offer are founded within the feedback obtained in our negotiations and additional outside research performed by [COMPANY NAME]. These are as follows: [ITEM2].
This letter of intent expires, thus becoming null and void, [ITEM3] days from today's date unless extended and agreed to by our respective organizations. We request that all information pertaining to the aforementioned be held in the strictest confidence until this letter expires or a final agreement is consummated. I await your positive response to this offer, which will foster a beneficial relationship between our respective companies.
Sincerely yours,
Lack of consensus invariably leads to dissatisfaction. While our discussions are fresh, it is imperative that we have a mutual understanding of our potential business affiliation. Consequently, this letter serves as formal notification of our intent to [ITEM1].
The terms and conditions of this offer are founded within the feedback obtained in our negotiations and additional outside research performed by [COMPANY NAME]. These are as follows: [ITEM2].
This letter of intent expires, thus becoming null and void, [ITEM3] days from today's date unless extended and agreed to by our respective organizations. We request that all information pertaining to the aforementioned be held in the strictest confidence until this letter expires or a final agreement is consummated. I await your positive response to this offer, which will foster a beneficial relationship between our respective companies.
Sincerely yours,
SAMPLE - CONFIRMATION, EVENT ATTENDANCE
Can we ever be too efficient in business? [COMPANY NAME] doesn't think so. A little checking noweliminates errors later.
We usually receive an acknowledgment of some type when reservations are made for an event such as [ITEM1]. Since we have not, I take this opportunity to confirm our reservation for [ITEM1] on [ITEM2] beginning at [ITEM3].
The reservation is in the name(s) of [ITEM4]. Unless we hear otherwise, we'll assume all systems are go and we are free to allow our anticipation to grow as the date nears. See you there!
Sincerely yours,
We usually receive an acknowledgment of some type when reservations are made for an event such as [ITEM1]. Since we have not, I take this opportunity to confirm our reservation for [ITEM1] on [ITEM2] beginning at [ITEM3].
The reservation is in the name(s) of [ITEM4]. Unless we hear otherwise, we'll assume all systems are go and we are free to allow our anticipation to grow as the date nears. See you there!
Sincerely yours,
SAMPLE - CONFIRMATION, EQUIPMENT RENTAL
Proper tools make our businesses run smoothly. In the perfect business world, every company would have the right equipment for every job it might have to undertake. However, this would eliminate the need for companies like [COMPANY] and, as your apparent success demonstrates, is not realistic.
[COMPANY NAME] runs a tight ship. When our goal attainment is dependent on another company's actions, our policy is to confirm those
arrangements.
I trust the [ITEM1] will be delivered to [ITEM2] on [ITEM3] around [ITEM4] as we have agreed. Please take a moment today to verify the above details and advise me that everything is in order.
Thank you for your continuing assistance and commitment to professional service. [COMPANY] is one of the tools of our trade.
Sincerely,
[COMPANY NAME] runs a tight ship. When our goal attainment is dependent on another company's actions, our policy is to confirm those
arrangements.
I trust the [ITEM1] will be delivered to [ITEM2] on [ITEM3] around [ITEM4] as we have agreed. Please take a moment today to verify the above details and advise me that everything is in order.
Thank you for your continuing assistance and commitment to professional service. [COMPANY] is one of the tools of our trade.
Sincerely,
SAMPLE - COMPLAINT,REJECTION,BIDS
Competition is beneficial to both buyers and sellers. During a bidding process, customer demands test vendor operations. The customer then chooses the one company best suited to be its partner for the next project.
It was evident that you and [COMPANY] expended much time and
effort in completing [COMPANY NAME]'s bid for [ITEM1]. I know well
how costly and time-intensive a bid of this nature is to complete accurately and thoroughly. Please be advised, however, that the decision committee did not select [COMPANY] as the winner.
Although [COMPANY] was not awarded this bid, I hope to see your company name in future competitive situations. It may be possible for us to join forces under different conditions. [ITEM2], thank you for your response. I assure you that our decision is not a reflection on your expertise or professionalism.
Sincerely yours,
It was evident that you and [COMPANY] expended much time and
effort in completing [COMPANY NAME]'s bid for [ITEM1]. I know well
how costly and time-intensive a bid of this nature is to complete accurately and thoroughly. Please be advised, however, that the decision committee did not select [COMPANY] as the winner.
Although [COMPANY] was not awarded this bid, I hope to see your company name in future competitive situations. It may be possible for us to join forces under different conditions. [ITEM2], thank you for your response. I assure you that our decision is not a reflection on your expertise or professionalism.
Sincerely yours,
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