SAMPLE - COMPLAINT,REJECTION,BIDS

Competition is beneficial to both buyers and sellers.  During a bidding process, customer demands test vendor operations.  The customer then chooses the one company best suited to be its partner for the next project.

It was evident that you and [COMPANY] expended much time and
effort in completing [COMPANY NAME]'s bid for [ITEM1].  I know well
how costly and time-intensive a bid of this nature is to complete accurately and thoroughly.  Please be advised, however, that the decision committee did not select [COMPANY] as the winner.

Although [COMPANY] was not awarded this bid, I hope to see your company name in future competitive situations.  It may be possible for us to join forces under different conditions.  [ITEM2], thank you for your response.  I assure you that our decision is not a reflection on your expertise or professionalism.

Sincerely yours,