SAMPLE - REQUEST FOR RAISE

Sample - Request by Employee for Raise in Salary

As you know, I am very happy to work and contribute to [FIRM, ex. XYZ Inc.] under your authority, and I wish to add to the firm’s future profits by [STATE NATURE OF YOUR WORK, ex. continuing an aggressive and effective sales plan to bring in new customers.]

I am also confident that you are happy with my efforts.  As I am sure you know, [MENTION YOUR PERFORMANCE, ex. my sales-in dollars for the past year was roughly [AMOUNT], which far surpassed the [AMOUNT] goal we anticipated at our year-end meeting twelve months ago.]  [STATE FUTURE GOAL(S) Rest assured that I plan to beat this figure next year.]

You will understand, hence, my interest in a raise.  You will agree that my request is a reasonable one; it is simply that my salary be based upon my performance.

I understand that you are a very busy person.  I will thus be delighted to meet with you at any time you please to discuss my request.

Cordially,

SAMPLE - REQUEST TO TRANSFER TO NEW POSITION

Sample  Request by Employee for Transfer to a New Position Opening

As you know, I am very happy to work and contribute to [FIRM, ex. XYZ Limited]’s profits under your authority.

Before you decide who will fill the new [POSITION, ex. Sales Manager] position, please allow me to mention a few matters which I am certain will interest you.

[MENTION REASONS IN A MANNER WHICH IS RELEVANT TO THE RECIPIENT, ex.  John, I have worked as your sales person for over four years.  You have a good idea as to my abilities and potential.  I am confident that you have been pleased with my results.  In turn, having had four years of experience in selling our computer software, I have gained a clear idea as to what our customers’ needs are and how we can meet them.  I know how we can increase sales dramatically and I can gear our sales team to do precisely that. As your Sales Manager, I truly believe that we can achieve in excess of [AMOUNT] in sales by the [YEAR]].

I understand that you are a very busy person.  I will thus be delighted to meet with you at any time you please to discuss how I can be of greater benefit to you and [FIRM, ex. XYZ Limited].

Cordially,

SAMPLE - REQUEST FOR PROMOTION

Sample Request by Employee for Promotion

As you know, I am very happy to work and contribute to [FIRM, ex. XYZ Limited]’s profits under your authority.

Allow me to mention an opportunity I see for greater profits.

I’m confident that you will agree that my efforts as [CURRENT POSITION, ex. your salesman] have been successful to [FIRM, ex. XYZ Limited]; [MENTION YOUR PERFORMANCE, ex. my sales-in dollars for the past year was roughly [AMOUNT], which far surpassed the [AMOUNT] goal we anticipated at our year-end meeting twelve months ago.]

I would like you to know that I believe I can be of even more benefit to you and [FIRM, ex. XYZ Limited] as [REQUESTED POSITION, ex. your Sales Manager].

[MENTION QUALIFICATIONS AND STATE A CONCRETE GOAL, ex. Having had four years of experience in selling our computer software, I have gained a clear idea as to what our customers’ needs are and how we can meet them.  I know how we can increase sales dramatically and I can gear our sales team to do precisely that.  As your Sales Manager, I truly believe that we can achieve in excess of [AMOUNT]in sales by the [YEAR]].

I understand that you are a very busy person.  I will thus be delighted to meet with you at any time you please to discuss my request.

Cordially,

SAMPLE - REFUSAL OF JOB OFFER

I am delighted by your offer to join [FIRM, ex. XYZ Inc].  Although I find the position and job duties to be challenging and tailored to my abilities, I have reluctantly decided not to accept the offer [STATE REASON, ex. as I would prefer to stay in the Phoenix area].

It was a pleasure to meet with you and I thank you for the time you gave me.  I wish yourself and [FIRM, ex. XYZ Inc.] the best in the future.

Sincerely,

SAMPLE - REQUEST TO CHANGE A TERM

 

I am delighted by your offer to join [FIRM, ex. XYZ Inc].  I find the position and job duties to be challenging, yet tailored to my abilities.

 

I am quite pleased with [STATE TERMS WITH WHICH YOU ARE PLEASED, ex. the salary and benefits package.]  I humbly request that [STATE REQUEST, ex. we change my starting date from June 15 to June 30 to accommodate engagements I have previously made.]  I trust this to be reasonable.

 

Allow me to call you on [DATE, ex. Thursday] to finalize the offer. I look forward to working at [FIRM, ex. XYZ Inc].

 

Sincerely,

SAMPLE - REQUEST TO MATCH OR BEAT OFFER FROM ANOTHER FIRM

It was a pleasure to [meet with you the other day / submit an application to your firm] regarding the [STATE POSITION, ex. sales manager] position.  I was truly upset to hear that I will not be working at [FIRM, ex. XYZ Inc].

I would like to take this opportunity, however, to ask you for a referral.  Having an idea as to my skills and experience, I am sure you may know of an opportunity for me.  Please contact me at XXX-XXXX at your convenience.

Sincerely,

SAMPLE - NEGOTIATION OF JOB OFFER: REQUEST TO MATCH OR BEAT OFFER FROM ANOTHER FIRM

 

 

I am delighted by your offer to join [FIRM, ex. XYZ Inc].  I find the position and job duties to be challenging, yet tailored to my abilities.

 

I would like you to know that I have recently received an offer from [FIRM, ex. ABC Co].  I am thus left with a difficult decision to make. [FIRM, ex. ABC Co] is offering me [STATE SUPERIOR TERMS, ex. a $34,000 salary with a 15% bonus based on my division’s sales.]  I am hoping that you will be able to match their offer.

 

Please allow me to contact you on [DATE, ex. Thursday] so that we may discuss this matter in greater detail.

 

Sincerely,

SAMPLE - NEGOTIATION OF JOB OFFER: REQUEST HIGHER SALARY

I am delighted by your offer to join [FIRM, ex. XYZ Inc].  I find the position and job duties to be challenging, yet tailored to my abilities.

 

As you know, I am certain I can favorably affect your firm’s bottom line.

 

For this reason, I am confident that we can orchestrate a mutually-beneficial and prosperous arrangement.  Having learned a great deal more about [FIRM, XYZ Inc.] during our interview, I have a clear vision as to where I will fit into and how I can contribute to the firm’s future profits.  Since I believe firmly in my abilities as they apply to this position at your firm, I humbly request that we renegotiate the remuneration.

 

[STATE YOUR REQUEST, ex. I will be pleased to accept an offer which includes a 5% share of the sales of my division.]  I trust this to be reasonable, and am confident you will be pleased with my results accordingly. Allow me to call you on [DATE, ex. Thursday] to discuss this.

 

I look forward to speaking with you soon.

 

Sincerely,

SAMPLE - UNQUALIFIED JOB OFFER ACCEPTANCE

I am delighted to accept your job offer to work at [FIRM, ex. XYZ Inc].  As I understand, [STATE TERMS OF OFFER AS YOU UNDERSTAND THEM, ex. the salary will be $54,000, with 3 weeks of vacation and health care benefits.]

 

I thank you again and I look forward to working with [FIRM, ex. XYZ Inc].

 

Sincerely,

SAMPLE - REQUEST FOR REFERRAL FOLLOWING FAILED JOB APPLICATION

It was a pleasure to [meet with you the other day / submit an application to your firm] regarding the [STATE POSITION, ex. sales manager] position.  I was truly upset to hear that I will not be working at [FIRM, ex. XYZ Inc].

I would like to take this opportunity, however, to ask you for a referral.  Having an idea as to my skills and experience, I am sure you may know of an opportunity for me.  Please contact me at XXX-XXXX at your convenience.

Sincerely,

SAMPLE - Thank You For Interview, Not Interested: I Have Accepted Another Offer

SAMPLE - THANK YOU FOR INTERVIEW, NOT INTERESTED: I HAVE ACCEPTED ANOTHER OFFER

 

It was a pleasure to meet with you the other day.  I was anxious to learn more about your firm and its plans for the future.

 

Unfortunately, I have already accepted an offer from [FIRM, ex. ABC Co].  Nonetheless, I truly appreciate the opportunity to have met with you and I sincerely wish yourself and your firm the best in the future.

 

Sincerely,

SAMPLE - THANK YOU FOR INTERVIEW, NOT INTERESTED

It was a pleasure to meet with you the other day.  I was anxious to learn more about your firm and its plans for the future.

Unfortunately, I do not feel my qualifications suit the [STATE POSITION, ex. sales manager] position at your form.  [STATE REASON, ex. As you know, I prefer to stay close to home and will not be able to travel as extensively as the position requires.]

Nonetheless, I truly appreciate the opportunity to have met with you and I sincerely wish yourself and your firm the best in the future.

Sincerely,

SAMPLE - THANK YOU FOR INTERVIEW

It was a pleasure to meet with you the other day.  I was anxious to learn more about your firm and its plans for the future.  As you know, I firmly believe I can significantly contribute to those plans.

 

I look forward to hearing from you soon.  In the meantime, I urge you to contact me at XXX-XXXX if I may be of any assistance.

 

Sincerely,

SAMPLE - THANKS FOR REFERRAL

I would like to thank you for your referral to [FIRM, ex. ABC Co].  [MENTION WHAT OCCURRED AND WHAT YOU WILL DO AS A RESULT OF THE REFERRAL, ex. On your suggestion, I have spoken with Mr. Holmes and forwarded my resume to the human resources department.  I hope to be hearing from them soon.]

I will keep you up to date as to what happens.  Thanks again.

Sincerely,

SAMPLE - THANKS FOR RECOMMENDING COMPANY

I would like to thank you for recommending [FIRM NAME, ex. Bill’s Carpentry Inc.] for [PURPOSE, ex. renovating our offices].  [STATE WHAT YOU WERE PLEASED WITH, ex. I was indeed pleased with the results; their craftsmanship is unparalleled and our office now looks modern and up-to-date.]

Thanks again.

Best regards,

SAMPLE - THANKS FOR RECOMMENDING JOB APPLICANT

I would like to thank you for suggesting [NAME, ex. Joseph Johnson] for our [STATE POSITION, ex. Sales Manager] position.  [STATE WHAT HAS TRANSPIRED AS A RESULT OF SUGGESTION, ex. Joseph will be coming to our office on Friday for an interview.  I am indeed impressed with his resume.]

Thanks again for your recommendation.  I will keep you informed and up to date on what transpires.

Best regards,

SAMPLE - APPLICATION TO POSTED JOB: WITH REFERRAL

I am writing regarding my interest in your [STATE POSITION, ex. sales manager] position.  [STATE REFERRAL NAME, ex. Mr. Dick Holmes] has been kind enough to refer me to you.

I have been following your firm for the past [DURATION, ex. four years].  [MAKE STATEMENT WHICH INDICATES YOU HAVE TAKEN THE EFFORT TO LEARN ABOUT THE FIRM, ex. I am convinced that the proliferation of automated compressor manufacturing facilities in the eastern United States, in conjunction with your new compressor technology, has the potential to place XYZ Inc. in forefront of its industry.]  In addition to satisfying the qualifications of the position, allow me to highlight some other points which I am confident will interest you.

[RELATE HOW THE HIGHLIGHTS OF YOUR RESUME CAN BENEFIT THE FIRM, ex.  Having had seven years of experience in sales and marketing of manufacturing supplies, I am confident my network of contacts in the field will be of great value to your firm.  During my previous work experience, I have had close relations with several major manufacturers, which could be potential customers of your products.  Accordingly, I am certain that I can increase your customer base.]

I have taken the liberty of including my resume with this letter; I am confident that you will find my strengths, abilities and experience of use to your firm.  Allow me to call you sometime next week to determine a convenient time to talk.

I look forward to speaking with you.

Sincerely,

SAMPLE - APPLICATION TO POSTED JOB: WITHOUT REFERRAL

I am writing regarding my interest in your [STATE POSITION, ex. sales manager] position.  I have been following your firm for the past [DURATION, ex. four years].  [MAKE STATEMENT WHICH INDICATES YOU HAVE TAKEN THE EFFORT TO LEARN ABOUT THE FIRM, ex. I am convinced that the proliferation of automated compressor manufacturing facilities in the eastern United States, in conjunction with your new compressor technology, has the potential to place XYZ Inc. in forefront of its industry.]  In addition to satisfying the qualifications of the position, allow me to highlight some other points which I am confident will interest you.

[RELATE HOW THE HIGHLIGHTS OF YOUR RESUME CAN BENEFIT THE FIRM, ex.  Having had seven years of experience in sales and marketing of manufacturing supplies, I am confident my network of contacts in the field will be of great value to your firm.  During my previous work experience, I have had close relations with several major manufacturers, which could be potential customers of your products.  Accordingly, I am certain that I can increase your customer base.]

I have taken the liberty of including my resume with this letter; I am confident that you will find my strengths, abilities and experience of use to your firm.  Allow me to call you sometime next week to determine a convenient time to talk.

I look forward to speaking with you.

Sincerely,

SAMPLE - JOB PROSPECTING LETTER TO HR DEPARTMENT: WITH REFERRAL

I am writing you after hearing from [REFERRAL NAME, ex. Mr. Dick Johnson] that [STATE NATURE OF REFERRAL, ex. your firm is considering expanding its sales staff].

Allow me to introduce myself, [NAME, ex. Jill Jones].    [RELATE HOW THE HIGHLIGHTS OF YOUR RESUME CAN BENEFIT THE FIRM, ex.  Having had seven years of experience in sales and marketing of manufacturing supplies, I am confident my network of contacts in the field will be of great value to your firm.  During my previous work experience, I have had close relations with several major manufacturers, which could be potential customers of your products.  Accordingly, I am certain that I can increase your customer base.]

I have taken the liberty of including my resume with this letter.  I am confident that you will find my strengths, abilities and experience of use to your firm.  Allow me to call you sometime next week to determine a convenient time to talk.

I look forward to speaking with you.

Sincerely,

SAMPLE -JOB PROSPECTING LETTER TO HR DEPARTMENT: WITHOUT REFERRAL

Allow me to introduce myself, [NAME, ex. Jill Jones].    [RELATE HOW THE HIGHLIGHTS OF YOUR RESUME CAN BENEFIT THE FIRM, ex.  Having had seven years of experience in sales and marketing of manufacturing supplies, I am confident my network of contacts in the field will be of great value to your firm.  During my previous work experience, I have had close relations with several major manufacturers, which could be potential customers of your products.  Accordingly, I am certain that I can increase your customer base.]

I have taken the liberty of including my resume with this letter.  I am confident that you will find my strengths, abilities and experience of use to your firm.  Allow me to call you sometime next week to determine a convenient time to talk.

I look forward to speaking with you.

Sincerely,