Sample - Letter Demanding Payment, Strong Tone
This letter will serve as formal notice to you that you are in default of your obligation to repay the sum of [AMOUNT OWING, ex. $5,000.00] which was advanced to you on [DATE OF ORIGINAL ADVANCE, ie. January 1, 2____].
This amount has been overdue since [DATE OF MATURITY TO PAYMENT OBLIGATION, ex. April 30, 2___] and you have failed to repay the same despite repeated requests for payment by our us.
Unless payment of the above amount is received by us in full within ten (10) days of the date of this letter, we will have no alternative but to exercise whatever rights and remedies we have under the law to enforce such payment, including but not limited to institution of legal proceedings against you to recover the above amount, together with accrued interest and legal expenses.
Kindly govern yourself accordingly.
Yours truly,
Showing posts with label Payment Letters. Show all posts
Showing posts with label Payment Letters. Show all posts
SAMPLE - LETTER TO HEALTH BENEFITS INSURER REQUESTING REIMBURSEMENT FOR EXPENSES
Sample Letter to Health Benefits Insurer Requesting Reimbursement for Expenses
I enclose a completed medical claim form together with receipts totaling $[AMOUNT OF RECEIPTS] in respect of [DESCRIBE NATURE OF AMOUNTS PAID, ex. minor surgery administered to our employee, [NAME OF EMPLOYEE].
Kindly provide us with a Check payable to the employee in the above amount.
Please address all correspondence to our address noted on our letterhead and marked “Personal and Confidential”.
Sincerely,
I enclose a completed medical claim form together with receipts totaling $[AMOUNT OF RECEIPTS] in respect of [DESCRIBE NATURE OF AMOUNTS PAID, ex. minor surgery administered to our employee, [NAME OF EMPLOYEE].
Kindly provide us with a Check payable to the employee in the above amount.
Please address all correspondence to our address noted on our letterhead and marked “Personal and Confidential”.
Sincerely,
SAMPLE LETTER FOR PAYMENT REMINDER
SAMPLE LETTER FOR PAYMENT REMINDER
As a good businessman, you are aware of the manner in which accounts that have become seriously past due must be handled. I am not going to attempt to think of some clever phrase or witty jingle to get your attention. Neither do I wish to embarrass, intimidate or do any of the nasty things that are often done to encourage payment.
I am merely informing you that the account has reached a point where we must decide within a few days whether to turn it over for collection or just hand it to our solicitors, neither of which is our preference.
We know that you understand our predicament and are probably experiencing a similar situation with some of your aging accounts.
We would like to hear from you and learn what your intentions are in regard to this account.
Sincerely,
As a good businessman, you are aware of the manner in which accounts that have become seriously past due must be handled. I am not going to attempt to think of some clever phrase or witty jingle to get your attention. Neither do I wish to embarrass, intimidate or do any of the nasty things that are often done to encourage payment.
I am merely informing you that the account has reached a point where we must decide within a few days whether to turn it over for collection or just hand it to our solicitors, neither of which is our preference.
We know that you understand our predicament and are probably experiencing a similar situation with some of your aging accounts.
We would like to hear from you and learn what your intentions are in regard to this account.
Sincerely,
SAMPLE - THANK YOU FOR YOUR PAYMENT: NOTIFY CUSTOMER OF EARLY DISCOUNT
Letter to Customer Thanking it for Payment and Reminding it that Discounts are Given for Prompt Payment
We have just received your payment for [PRODUCT(S)/SERVICE(S), your order of five Magnaflux compressors]. Thank you for your business!
I’m certain you would be interested in a discount. If payment for your orders are received within [X] days of the invoice date, you are entitled to a [Y]% discount.
Please call me at XXX-XXXX if there is anything I can do for you.
Sincerely,
We have just received your payment for [PRODUCT(S)/SERVICE(S), your order of five Magnaflux compressors]. Thank you for your business!
I’m certain you would be interested in a discount. If payment for your orders are received within [X] days of the invoice date, you are entitled to a [Y]% discount.
Please call me at XXX-XXXX if there is anything I can do for you.
Sincerely,
SAMPLE - THANK YOU FOR YOUR PROMPT PAYMENT: PRODUCT/SERVICE
Letter to Customer Thanking it for Prompt Payment Relating to Product/Services.
We have just received your payment for [PRODUCT(S)/SERVICE(S), ex. your order of five Magnaflux compressors].
I would like you to know that I appreciate your history of prompt payment. It is customers like you who enable us, in turn, to offer you competitive prices. {MENTION WHETHER YOU WILL OFFER BONUS, ex. In appreciation, we would like to offer you a 2% discount for all invoices paid within 15 days of the invoice date.} We are pleased to have your business!
Sincerely,
We have just received your payment for [PRODUCT(S)/SERVICE(S), ex. your order of five Magnaflux compressors].
I would like you to know that I appreciate your history of prompt payment. It is customers like you who enable us, in turn, to offer you competitive prices. {MENTION WHETHER YOU WILL OFFER BONUS, ex. In appreciation, we would like to offer you a 2% discount for all invoices paid within 15 days of the invoice date.} We are pleased to have your business!
Sincerely,
SAMPLE - SETTLEMENT OFFER ON DISPUTED ACCOUNT BALANCE
WITHOUT PREJUDICE
[NAME, COMPANY AND ADDRESS]
In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.
Your [SOURCE, ex. June, 1998 account statement], a copy of which is enclosed, indicates a balance due of $[AMOUNT]. As you know, we dispute this figure for the following reasons:
[LIST REASONS, ex.
o Per our verbal agreement of 4/5/98, all invoices paid within 10 days were to be subject to a 2% discount; the following invoices fall under this category:
[LIST INVOICES,AMOUNT AND DISCOUNT]
As Per our verbal agreement, we were to be exempt from restocking charges for returned items; your credit note #2323422 accrues a $50.00 restocking charge for items returned on invoice #2323423]
Without admitting any liability, we offer a compromise to settle our account in full by payment of $[AMOUNT]. Enclosed, please find our check #[CHECK NUMBER] in that amount, deposit of which on your part shall discharge the entire aforementioned claimed balance of $[AMOUNT].
Sincerely,
[NAME, COMPANY AND ADDRESS]
In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.
Your [SOURCE, ex. June, 1998 account statement], a copy of which is enclosed, indicates a balance due of $[AMOUNT]. As you know, we dispute this figure for the following reasons:
[LIST REASONS, ex.
o Per our verbal agreement of 4/5/98, all invoices paid within 10 days were to be subject to a 2% discount; the following invoices fall under this category:
[LIST INVOICES,AMOUNT AND DISCOUNT]
As Per our verbal agreement, we were to be exempt from restocking charges for returned items; your credit note #2323422 accrues a $50.00 restocking charge for items returned on invoice #2323423]
Without admitting any liability, we offer a compromise to settle our account in full by payment of $[AMOUNT]. Enclosed, please find our check #[CHECK NUMBER] in that amount, deposit of which on your part shall discharge the entire aforementioned claimed balance of $[AMOUNT].
Sincerely,
SAMPLE - REQUESTING DISCOUNT ON EARLY PAYMENT
[NAME, COMPANY AND ADDRESS]
We are pleased with your [products / services]. Nonetheless, we have a request to facilitate future business together.
As you know, you have been kind as to extend to us a [CREDIT TERMS, ex. 30-day credit term] for the past [DURATION, ex. year]. I’m sure that you will agree that we have always been prompt and on-time with our payments. To allow us to pay you earlier, allowing you to clear your accounts in a timely fashion, we would like to request an early payment discount, such as offered by your competitors. Indeed, you will agree that this request is not unreasonable in light of the volume of business we foresee to do together in the future.
Your timely response would be greatly appreciated.
Sincerely,
SAMPLE - WILL REMIT WHEN SHIPMENT IS COMPLETE
[NAME, COMPANY AND ADDRESS]
I am in receipt of your invoice #[INVOICE NUMBER], dated [DATE].
[STATE WHAT YOU HAVE AND HAVE NOT RECEIVED, ex. Although the shipment of 20 compressors has arrived, we have not yet received the 2 1/2" piping required to install them.] I will be pleased to send you a check in the amount of $[AMOUNT] once we receive the above item{s} and the order is complete.
Sincerely,
I am in receipt of your invoice #[INVOICE NUMBER], dated [DATE].
[STATE WHAT YOU HAVE AND HAVE NOT RECEIVED, ex. Although the shipment of 20 compressors has arrived, we have not yet received the 2 1/2" piping required to install them.] I will be pleased to send you a check in the amount of $[AMOUNT] once we receive the above item{s} and the order is complete.
Sincerely,
SAMPLE - WILL REMIT WHEN WORK IS COMPLETE
[NAME, COMPANY AND ADDRESS]
I am in receipt of your invoice #[INVOICE NUMBER], dated [DATE].
Since [STATE WHAT STILL NEEDS TO BE DONE, ex. Units 5, 6 and 12 of our construction site still require clean up and disposal], I am unable to pay you at the moment. I will be pleased, however, to send you a check in the amount of $[AMOUNT] once the above work which we agreed upon is completed.
Sincerely,
I am in receipt of your invoice #[INVOICE NUMBER], dated [DATE].
Since [STATE WHAT STILL NEEDS TO BE DONE, ex. Units 5, 6 and 12 of our construction site still require clean up and disposal], I am unable to pay you at the moment. I will be pleased, however, to send you a check in the amount of $[AMOUNT] once the above work which we agreed upon is completed.
Sincerely,
SAMPLE - REQUEST EXTENSION ON PAYMENT
[NAME, COMPANY AND ADDRESS]
[THANK AND COMPLIMENT SUPPLIER FOR PRODUCT/SERVICE, ex. We found your cleaning and disposal services to be exceptional. Indeed, our construction sites have never looked better!]
I have received your invoice #[INVOICE NUMBER] in the amount of $[AMOUNT]. [STATE WHETHER AN INTERIM PAYMENT IS ENCLOSED, ex. I have enclosed our check #4242 for $3,000.00.] [STATE REASON, ex. As you may know, the recent brick-layer strike has adversely but only temporarily affected our liquidity]. Since we wish to continue to do business together, I regret that we forced to remit the balance [DATE, ex. in two weeks].
Although I am confident you understand our situation, allow me to apologize for the delay and assure you that this is an isolated request.
Sincerely,
[THANK AND COMPLIMENT SUPPLIER FOR PRODUCT/SERVICE, ex. We found your cleaning and disposal services to be exceptional. Indeed, our construction sites have never looked better!]
I have received your invoice #[INVOICE NUMBER] in the amount of $[AMOUNT]. [STATE WHETHER AN INTERIM PAYMENT IS ENCLOSED, ex. I have enclosed our check #4242 for $3,000.00.] [STATE REASON, ex. As you may know, the recent brick-layer strike has adversely but only temporarily affected our liquidity]. Since we wish to continue to do business together, I regret that we forced to remit the balance [DATE, ex. in two weeks].
Although I am confident you understand our situation, allow me to apologize for the delay and assure you that this is an isolated request.
Sincerely,
SAMPLE - APOLOGY FOR LATE PAYMENT
[NAME, COMPANY AND ADDRESS]
In reference to your invoice #[INVOICE NUMBER], enclosed, please find our check #[CHECK NUMBER] in the amount of $[AMOUNT].
I do understand that this payment is late and I hope you will accept my apology. [BRIEFLY STATE REASON, ex. The recent brick-layer strike has adversely but only temporarily affected our liquidity.] We do, however, look forward to continued business with you.
Sincerely,
In reference to your invoice #[INVOICE NUMBER], enclosed, please find our check #[CHECK NUMBER] in the amount of $[AMOUNT].
I do understand that this payment is late and I hope you will accept my apology. [BRIEFLY STATE REASON, ex. The recent brick-layer strike has adversely but only temporarily affected our liquidity.] We do, however, look forward to continued business with you.
Sincerely,
SAMPLE - APOLOGY FOR INCORRECT PAYMENT: OVERPAYMENT
[NAME, COMPANY AND ADDRESS]
A check of our records has revealed that we have made an incorrect payment to you in settlement of your invoice #[INVOICE NUMBER]. Our check #[CHECK NUMBER] for $[AMOUNT] is $[AMOUNT] in overpayment of the total amount due, $[AMOUNT].
[MENTION HOW YOU REQUEST THE OVERPAYMENT TO BE HANDLED, ex. As the overpayment is not insignificant, I would greatly appreciate the difference of $1,000 to be sent to us.] I thank you for your consideration and look forward to continued business together.
Sincerely,
A check of our records has revealed that we have made an incorrect payment to you in settlement of your invoice #[INVOICE NUMBER]. Our check #[CHECK NUMBER] for $[AMOUNT] is $[AMOUNT] in overpayment of the total amount due, $[AMOUNT].
[MENTION HOW YOU REQUEST THE OVERPAYMENT TO BE HANDLED, ex. As the overpayment is not insignificant, I would greatly appreciate the difference of $1,000 to be sent to us.] I thank you for your consideration and look forward to continued business together.
Sincerely,
SAMPLE - APOLOGY FOR INCORRECT PAYMENT: UNDERPAYMENT
[NAME, COMPANY AND ADDRESS]
Allow me to apologize for the incorrect payment we made to you regarding your invoice #[INVOICE NUMBER]. Our check #[CHECK NUMBER] for $[AMOUNT] is short of the total amount due, $[ AMOUNT].
Enclosed, please find our check #[CHECK NUMBER] for $[AMOUNT], representing the difference between $[AMOUNT] and [AMOUNT].
Please accept my apologies and assurance that this will not occur again.
Sincerely,
Allow me to apologize for the incorrect payment we made to you regarding your invoice #[INVOICE NUMBER]. Our check #[CHECK NUMBER] for $[AMOUNT] is short of the total amount due, $[ AMOUNT].
Enclosed, please find our check #[CHECK NUMBER] for $[AMOUNT], representing the difference between $[AMOUNT] and [AMOUNT].
Please accept my apologies and assurance that this will not occur again.
Sincerely,
SAMPLE - APOLOGY FOR RETURNED CHECK, REPLACEMENT ENCLOSED
[NAME, COMPANY AND ADDRESS]
You can understand my embarrassment when I was informed that my check to you (#[CHECK NUMBER]) was returned due to insufficient funds. That is why I have immediately issued to you this letter and replacement check (#[CHECK NUMBER]), which is enclosed.
Please accept my apologies and assurance that this will not recur.
Sincerely,
You can understand my embarrassment when I was informed that my check to you (#[CHECK NUMBER]) was returned due to insufficient funds. That is why I have immediately issued to you this letter and replacement check (#[CHECK NUMBER]), which is enclosed.
Please accept my apologies and assurance that this will not recur.
Sincerely,
SAMPLE - NEW CHECK IS ENCLOSED
[NAME, COMPANY AND ADDRESS]
Dear [NAME, ex. John Smith],
I regret that you did not receive our check #[CHECK NUMBER] sent on [DATE, ex. June 5]. Please accept my apologies for the delay.
Enclosed, please find a new check, (#[CHECK NUMBER]) in the amount of $[AMOUNT]. [STATE WHAT YOU BELIEVE WILL BE THE STATUS OF YOUR ACCOUNT ACCORDINGLY, ex. I understand that this should clear our account.] Please call me if I am mistaken.
Since I have issued a stop-payment order on the previous check, please forward it to me if you ever receive it. Again, I am sorry for the delay.
Sincerely,
Dear [NAME, ex. John Smith],
I regret that you did not receive our check #[CHECK NUMBER] sent on [DATE, ex. June 5]. Please accept my apologies for the delay.
Enclosed, please find a new check, (#[CHECK NUMBER]) in the amount of $[AMOUNT]. [STATE WHAT YOU BELIEVE WILL BE THE STATUS OF YOUR ACCOUNT ACCORDINGLY, ex. I understand that this should clear our account.] Please call me if I am mistaken.
Since I have issued a stop-payment order on the previous check, please forward it to me if you ever receive it. Again, I am sorry for the delay.
Sincerely,
SAMPLE - CHECK IS IN MAIL
Letter to Supplier Confirming Payment was Previously Sent by Mail, Request to Contact if Not Received
I am in receipt of [SOURCE, ex. your payment request letter of [DATE]]. I have looked through our records and determined that our check #[CHECK NUMBER] in the amount of $[AMOUNT] was sent to you on [DATE]. If you do not receive this check by [DATE, ex. the end of this week], please contact me and I will immediately forward a replacement check to you.
Sincerely,
I am in receipt of [SOURCE, ex. your payment request letter of [DATE]]. I have looked through our records and determined that our check #[CHECK NUMBER] in the amount of $[AMOUNT] was sent to you on [DATE]. If you do not receive this check by [DATE, ex. the end of this week], please contact me and I will immediately forward a replacement check to you.
Sincerely,
SAMPLE - PAYMENT ENCLOSED: SINGLE AND MULTIPLE INVOICES
# SINGLE INVOICE
[NAME, COMPANY AND ADDRESS]
In reference to your invoice #[INVOICE NUMBER], enclosed, please find our check #[CHECK NUMBER] in the amount of $[AMOUNT]. [STATE WHAT YOU BELIEVE WILL BE THE STATUS OF YOUR ACCOUNT ACCORDINGLY, ex. In consideration of this check, I believe we owe a balance of $1,000.00, due 15 days hence.] Please call me if I am mistaken.
Sincerely,
# MULTIPLE INVOICES
[NAME, COMPANY AND ADDRESS]
Dear [NAME, ex. John Smith],
Enclosed, please find our check #[CHECK NUMBER] in the amount of $[AMOUNT], broken down as follows:
YOUR INVOICE # AMOUNT
[FILL OUT FORM, ex.
A53265 $ 200.00
A53352 $2,000.00
A53267 $2,030.00]
[STATE WHAT YOU BELIEVE WILL BE THE STATUS OF YOUR ACCOUNT ACCORDINGLY, ex. In consideration of this check, I believe our account is cleared.] Please call me if I am mistaken.
Sincerely,
SAMPLE - ENCLOSING CHECK IN PAYMENT OF ACCOUNT AND APOLOGIZING FOR DELAY
I acknowledge receipt of your account dated [Date of Account]. I enclose a Check in the amount of $[AMOUNT OF CHECK] in full payment of your account.
I apologize in the delay in remitting payment to you.
Sincerely,
I apologize in the delay in remitting payment to you.
Sincerely,
SAMPLE - LETTER TO SMALL BUSINESSMAN IN ADVANCE OF COLLECTION
As a good businessman, you are aware of the manner in which accounts that have become seriously past due must be handled. I am not going to attempt to think of some clever phrase or witty jingle to get your attention. Neither do I wish to embarrass, intimidate or do any of the nasty things that are often done to encourage payment.
I am merely informing you that the account has reached a point where we must decide within a few days whether to turn it over for collection or just hand it to our attorneys, neither of which is our preference.
We know that you understand our predicament and are probably experiencing a similar situation with some of your aging accounts.
We would like to hear from you and learn what your intentions
are in regard to this account.
I am merely informing you that the account has reached a point where we must decide within a few days whether to turn it over for collection or just hand it to our attorneys, neither of which is our preference.
We know that you understand our predicament and are probably experiencing a similar situation with some of your aging accounts.
We would like to hear from you and learn what your intentions
are in regard to this account.
SAMPLE - LATE PAYMENT COVER LETTER
Enclosed is our payment in the amount of [amount] which should clear up any balance in our account with you.
We are very sorry that it has taken such a long time to remit our payment to you and we hope that you will understand that we have been experiencing some extremely difficult cash flow problems. We are happy to informyou, however, that we are now on the road to recovery and anticipate a good year.
Thank you for your understanding and the courteousness you have shown our company during this rough period.
We are very sorry that it has taken such a long time to remit our payment to you and we hope that you will understand that we have been experiencing some extremely difficult cash flow problems. We are happy to informyou, however, that we are now on the road to recovery and anticipate a good year.
Thank you for your understanding and the courteousness you have shown our company during this rough period.
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