SAMPLE - INTEROFFICE MEMORANDUM - APOLOGY, LATE REPORT

SAMPLE - INTEROFFICE MEMORANDUM - APOLOGY, LATE REPORT

Perfectionism is both a blessing and a curse.  My desire for excellence has uncovered areas in the [ NAME OF PROJECT, REPORT, OR TASK ] report that require additional effort and research.  Rather than submitting a report that fails to meet our standards, I intend to continue to devote extra energy to ensuring the information's accuracy and validity.

These steps will require that I spend more time on the task. However, I will do my very best to have the complete [ NAME OF PROJECT, REPORT, OR TASK ] report in your hands no later than [DATE].

Please accept my apologies for any inconvenience this delay has caused.

SAMPLE - SUBMITTING A SUGGESTION

Sample - Suggestion by Employee to Employer for Improvement

I’m writing regarding a matter I am confident will interest you.

[STATE PROBLEM AS IT RELATES TO RECIPIENT, ex. You may know of the large amount of paperwork involved in processing our customers’ orders.  What’s more interesting is that there exists considerable redundancy, resulting in increased order processing time, later shipments, and potential customer dissatisfaction.]

[STATE YOUR SOLUTION AND HOW IT BENEFITS RECIPIENT/FIRM, ex. As most of this paperwork comes through my office, I have a good idea as to how we can streamline the process by reducing the amount of paper used, and put some dollars in the firm’s pocket.

Since our new order requisition software automatically reconciles purchase orders with packing slips, there is no longer a real need to have the salesperson review the packing slip before shipping the order.  Here’s the results:

• Salespersons no longer need to review packing slips, giving them more time to sell products


• Less paper is used, saving us money


• Orders are shipped faster as they will no longer sit on our loading docks, waiting for the salesperson to inspect the packing slip


• I spend less time processing packing slips, allowing me to spend more time on processing new orders]

I hope this suggestion is of benefit to you.  I will be delighted to speak to you if you require additional information.

SAMPLE - THANK YOU FOR FLOWERS WHILE I WAS IN HOSPITAL

SAMPLE - THANK YOU FOR FLOWERS WHILE I WAS IN HOSPITAL

I was pleasantly surprised to receive the flowers you sent me [DATE, ex. last week] at [HOSPITAL, ex. North York General Hospital].  Indeed, they were beautiful and indicative of your kindness. [MENTION RECOVERY, ex. I feel much better now that the pain is gone; the doctor says I will fully recover in two to three weeks.]

I truly appreciate your consideration.

Best regards,

SAMPLE - THANK YOU FOR VISITING ME AT HOSPITAL

SAMPLE - THANK YOU FOR VISITING ME AT HOSPITAL

It was indeed a pleasant surprise to see you at [HOSPITAL, ex. New York General Hospital] [DATE, ex. last week] when I was ill.  I would just like to thank you for taking the time to come and visit.  [MENTION RECOVERY, ex. I have now recovered from the operation; the doctor says I will fully recover in two to three weeks.]

I truly appreciate your consideration.

Best regards,

SAMPLE - APOLOGY TO COLLEAGUE FOR MISSING MEETING: REQUEST TO DELINEATE RESULTS

SAMPLE - APOLOGY TO COLLEAGUE FOR MISSING MEETING: REQUEST TO DELINEATE RESULTS

To:  [NAME, ex. Nancy Johnson]

From:  [YOUR NAME]

Date:  [DATE, ex. July 5, 20__]

Subject: Meeting with [CUSTOMER NAME, ex. Joel Young]
[NAME, ex. Nancy], please accept my sincere apology for missing our meeting with [CUSTOMER NAME, ex. Joel] on [DATE, ex. Wednesday].  As you know, I was unable to attend [STATE REASON, ex. due to an emergency--my son had broken his arm at school on the monkey-bars and I had to rush to the hospital].  However, you can’t understand how happy I am that you were able to attend; I’m sure [CUSTOMER NAME, ex. Joel] was in good hands.

Could you please bring me up to date as to how the meeting went, [CUSTOMER NAME, ex. Joel]’s concerns, if any, and any other matter you deem important?

Thanks again.

SAMPLE - THANKS TO COLLEAGUE FOR ATTENDING MEETING WITH CUSTOMER

SAMPLE - THANKS TO COLLEAGUE FOR ATTENDING MEETING WITH CUSTOMER

 

To:                    [NAME, ex. Nancy Johnson]

 

From:                [YOUR NAME]

 

Date:                [DATE, ex. July 5, 20__]

 

Subject:            Meeting with [CUSTOMER’S NAME, ex. Joel Young]

 

 

[FIRST NAME, ex. Nancy], I would like thank you for your help on [DATE, ex. Wednesday] with [CUSTOMER NAME, ex. Joel].  I can’t imagine how the meeting would have gone without your help and input.  [STATE NEXT STEP, ex. Joel will be at our office next Tuesday to have a look at our compressors.  Perhaps you can arrange for a tour of the premises and, specifically, the manufacturing plant?]

 

Thanks again.

SAMPLE - CONGRATULATIONS ON NEW HOME

SAMPLE - CONGRATULATIONS ON NEW HOME

I was delighted to hear that you purchased a new home!

Although moving is always stressful and difficult (especially for the kids) I know that you and your family will enjoy the new neighbourhood and that you will plant roots there in no time.

Please let me know if there is anything I can assist you with during your move.

Best regards,

SAMPLE - CONGRATULATIONS ON WINNING COURT CASE

SAMPLE - CONGRATULATIONS ON WINNING COURT CASE

Congratulations Counsel! I knew you could do it.

I had every faith in your advocacy skills and I knew our client was in excellent hands with you as its representative.

This case will certainly strengthen your profile in the legal community and our firm, and will no doubt lead to more business from satisfied clients. Well done.

Best regards,

SAMPLE - CONGRATULATIONS ON GRADUATING

SAMPLE - CONGRATULATIONS ON GRADUATING

Congratulations on graduating from the [NAME OF PROGRAM, ex. Executive MBA Program]. I know how hard you have worked to accomplish this achievement and all the sacrifices you made along the way.

I have no doubt that the wisdom you have gained (and the new credentials) will lead you along a prosperous and rewarding career path.

I hope to remain in touch with you.

Best regards,

SAMPLE - CONGRATULATIONS ON WINNING COMPANY AWARD

SAMPLE - CONGRATULATIONS ON WINNING COMPANY AWARD

Congratulations on winning the [NAME OF AWARD, ex. sales] award for the [NAME OF REGION, ex. Upper New York State Region]. I had every confidence that you would be number 1.

I hope that next year turns out to be as or more successful than this year for you. Keep up the good work!

Best regards,

SAMPLE - CONGRATULATIONS ON WEDDING

SAMPLE - CONGRATULATIONS ON WEDDING

Congratulations! I just heard the wonderful news.

I respect and admire your choice of partner and I have no doubt that the two of you will compliment one another.

I wish you all the best in the years to come.

Best regards,

SAMPLE - CONGRATULATIONS ON PROMOTION

SAMPLE - CONGRATULATIONS ON PROMOTION

I was very happy to hear that you were awarded the position of [POSITION, ex. General Manager]. It reinforces my belief that determination, hard work and loyalty are ultimately rewarded.

I wish you the best in your new position. I look forward to working with you in your new role.

Best regards,

SAMPLE - CONGRATULATIONS ON NEW CHILD

SAMPLE - CONGRATULATIONS ON NEW CHILD

We were delighted to hear the wonderful news about your newly-born [son / daughter]!  I’m certain the new addition to your family will bring you much happiness and enjoyment, not to mention several sleepless nights. Let me know if there is anything I can do to assist here at the office.

Please give my best to your family; I look forward to meeting [NAME].

Best regards,

SAMPLE - THANK YOU FOR VISITING ME IN HOSPITAL

SAMPLE - THANK YOU FOR VISITING ME IN HOSPITAL

Thank you for taking the time out of your busy schedule to visit me in hospital during my illness.

It is gestures like yours which helped give me the strength to recover, and I really enjoyed seeing your friendly face there.

Thank you again, [FIRST NAME, ex. John]

Sincerely,

SAMPLE - THANK YOU FOR OVERSEEING MY WORKLOAD DURING MY VACATION

SAMPLE - THANK YOU FOR OVERSEEING MY WORKLOAD DURING MY VACATION

I just wanted to send you a short not thanking you for taking care of my files while I was on vacation.

I know how stressful your own workload is, and I can appreciate that by carrying my additional workload, you probably had very little free time last week.

Again, I'm very grateful for what you did, and I would be happy to reciprocate whenever you feel you need some time off.

Thank you!

Sincerely,

SAMPLE - THANK YOU FOR COVERING FOR ME DURING MY PERIOD OF ABSENCE

SAMPLE - THANK YOU FOR COVERING FOR ME DURING MY PERIOD OF ABSENCE

I just wanted you to know how much I appreciate the extra effort you made to cover for me during my period of absence.

I know how hard you already work, and I am well aware of the additional demands which my workload placed on you.

I have acknowledged the extraordinary efforts you made, and they will not be forgotten.

I hope to be in a position to reciprocate whenever you need me. Thanks again.

Sincerely,

SAMPLE - THANK YOU FOR GIFT

SAMPLE - THANK YOU FOR GIFT

Thank you so much for the generous and thoughtful gift.

I am truly appreciative of the time and effort you spent in selecting something which I have great use for!

[HUMEROUS THOUGHT TO TIE IN GIFT, ex. The stroller will come in very handy when I bring the little one over for you to babysit.]

Best regards,

SAMPLE - THANK YOU FOR HOSPITALITY

SAMPLE - THANK YOU FOR HOSPITALITY

Thank you kindly for the hospitality you exhibited in hosting [NAME OF SPOUSE IF APPLICABLE] and me for dinner the other night.

It was a pleasure to get to know you and [NAME OF HOST'S SPOUSE, IF APPLICABLE, ex. Ron] better.

It is great to know that I have colleagues like yourself in the company. We hope to reciprocate in the near future.

Best regards,

SAMPLE - GENERAL THANK YOU

SAMPLE - GENERAL THANK YOU

I'm not sure how to best say it so here goes:

THANK YOU!

[CLOSING REMARK TO TIE IN THE ACT, ex. I was able to obtain the apartment as a result of the glowing character reference you gave me].

You are a true and genuine friend and I appreciate very much the thoughtfulness and consideration behind your kind act.

Best regards,